> For the complete documentation index, see [llms.txt](https://approval-docs.boloforms.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://approval-docs.boloforms.com/guides/gsuite-add-on/managing-multi-level-workflow.md). # Managing Multi-Level Workflow {% hint style="info" %} Let's suppose we have two static Recipients, and the respondent fills the form, now the request is first sent to the first recipient, and only after their approval the request is sent to the second recipient for their approval, thus creating a multi-level workflow. {% endhint %} {% embed url="" %} Here's an Example on how a typical multi-level workflow is carried out. **1. You can drag the highlighted element to reorder the hierarchy of recipients** Step 1 screenshot #### 2. You can alter the email and role of the recipient ![Step 2 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/faae69d0-de34-464c-8db3-9d4d8762cc90/1968d126-9903-4ee1-a2f5-37589e60a857.png?crop=focalpoint\&fit=crop\&fp-x=0.7191\&fp-y=0.7190\&fp-z=1.7809\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=597\&mark-y=496\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTYlMkNGRjc0NDImdz01NjAmaD02OCZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw) #### 3. The Respondent fills out the Google Form.
#### 4. The First recipient receives the request mail for approval and can be approved/rejected. ![](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/a130c8ab-b266-4be8-9b18-417416c7e39f/a5b8f9c8-b664-4072-90ba-c43db7a91b7a.png?crop=focalpoint\&fit=crop\&fp-x=0.5000\&fp-y=0.5000\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=15\&mark-y=16\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0xMTcwJmg9NzgmZml0PWNyb3AmY29ybmVyLXJhZGl1cz0xMA%3D%3D) ![Step 4 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/7d6461f5-946b-47b0-aa46-af4ce4796825/8b0434ad-3370-413a-94e7-281b1ee1b581.png?crop=focalpoint\&fit=crop\&fp-x=0.6574\&fp-y=0.6783\&fp-z=1.6703\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=87\&mark-y=360\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTYlMkNGRjc0NDImdz0xMDI3Jmg9OTUmZml0PWNyb3AmY29ybmVyLXJhZGl1cz0xMA%3D%3D) #### 5. The first recipient approves the request. ((If the recipient rejects the request then the request is not sent to the second recipient.) ![Step 5 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/e88fe323-aaff-4e12-a8fe-af7dc3fb3bd6/cbe3336a-0b03-434b-b850-d2231f3913ee.png?crop=focalpoint\&fit=crop\&fp-x=0.5000\&fp-y=0.5000\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=126\&mark-y=455\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0yMDAmaD02MSZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw) #### 6. Now the Second Recipient receives the request mail for approval, and they can Approve/Reject the request. ![](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/28cd2f5d-8d1c-473a-8dd9-e6c6cff99057/e8494e92-366d-4509-b54c-f5a9e40ff2a6.png?crop=focalpoint\&fit=crop\&fp-x=0.5000\&fp-y=0.5000\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=16\&mark-y=9\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0xMTc0Jmg9MTAyJmZpdD1jcm9wJmNvcm5lci1yYWRpdXM9MTA%3D) ![Step 7 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/d25ea014-076b-47ea-94e8-c4176636a864/568e5595-db71-4f09-be3e-715bd56be392.png?crop=focalpoint\&fit=crop\&fp-x=0.4928\&fp-y=0.5966\&fp-z=1.3107\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=198\&mark-y=370\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTYlMkNGRjc0NDImdz04MDUmaD03NSZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw) #### 8. The Second Recipient approves the request. ![Step 8 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/e04b952b-a6f2-4218-84c3-feba0290ffdd/13a82dc5-df31-4d67-bd46-adc01cc2b979.png?crop=focalpoint\&fit=crop\&fp-x=0.4798\&fp-y=0.4508\&fp-z=1.1473\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=84\&mark-y=508\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTYlMkNGRjc0NDImdz0yMjkmaD02OSZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw) #### 9. The multi-level workflow approval is completed ![Step 9 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/e9be1bb1-5e8c-4d4a-98da-1bd29a8a2063/9524fb5f-56dc-48f2-9610-4d57d27ad830.png?crop=focalpoint\&fit=crop\&fp-x=0.5000\&fp-y=0.5000\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=72\&mark-y=51\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0xMDQwJmg9NjQ2JmZpdD1jcm9wJmNvcm5lci1yYWRpdXM9MTA%3D) #### 10. The Recipient can view the Approval status just by clicking the Dashboard button on the add-on. ![Step 10 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/cca218cc-3b34-47e5-a42e-aa1e148fb821/feee99c6-a368-4408-ae0a-90757574c17c.png?crop=focalpoint\&fit=crop\&fp-x=0.5000\&fp-y=0.5000\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=360\&mark-y=160\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0zODgmaD0xMDcmZml0PWNyb3AmY29ybmVyLXJhZGl1cz0xMA%3D%3D) #### 11. Now you are able to view the overall status of the approval for the Form response. ![Step 11 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/9c44fef5-b25d-4660-9c5a-b6a3dc109226/527e39c2-0601-456e-a699-be1a0b664e34.png?crop=focalpoint\&fit=crop\&fp-x=0.5454\&fp-y=0.3328\&fp-z=1.1158\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=9\&mark-y=237\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTYlMkNGRjc0NDImdz0xMTgzJmg9MTMwJmZpdD1jcm9wJmNvcm5lci1yYWRpdXM9MTA%3D) --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://approval-docs.boloforms.com/guides/gsuite-add-on/managing-multi-level-workflow.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.