# Managing Multi-Level Workflow {% hint style="info" %} Let's suppose we have two static Recipients, and the respondent fills the form, now the request is first sent to the first recipient, and only after their approval the request is sent to the second recipient for their approval, thus creating a multi-level workflow. {% endhint %} {% embed url="" %} Here's an Example on how a typical multi-level workflow is carried out. **1. You can drag the highlighted element to reorder the hierarchy of recipients** Step 1 screenshot #### 2. You can alter the email and role of the recipient ![Step 2 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/faae69d0-de34-464c-8db3-9d4d8762cc90/1968d126-9903-4ee1-a2f5-37589e60a857.png?crop=focalpoint\&fit=crop\&fp-x=0.7191\&fp-y=0.7190\&fp-z=1.7809\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=597\&mark-y=496\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTYlMkNGRjc0NDImdz01NjAmaD02OCZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw) #### 3. The Respondent fills out the Google Form.
#### 4. The First recipient receives the request mail for approval and can be approved/rejected. ![](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/a130c8ab-b266-4be8-9b18-417416c7e39f/a5b8f9c8-b664-4072-90ba-c43db7a91b7a.png?crop=focalpoint\&fit=crop\&fp-x=0.5000\&fp-y=0.5000\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=15\&mark-y=16\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0xMTcwJmg9NzgmZml0PWNyb3AmY29ybmVyLXJhZGl1cz0xMA%3D%3D) ![Step 4 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/7d6461f5-946b-47b0-aa46-af4ce4796825/8b0434ad-3370-413a-94e7-281b1ee1b581.png?crop=focalpoint\&fit=crop\&fp-x=0.6574\&fp-y=0.6783\&fp-z=1.6703\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=87\&mark-y=360\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTYlMkNGRjc0NDImdz0xMDI3Jmg9OTUmZml0PWNyb3AmY29ybmVyLXJhZGl1cz0xMA%3D%3D) #### 5. The first recipient approves the request. ((If the recipient rejects the request then the request is not sent to the second recipient.) ![Step 5 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/e88fe323-aaff-4e12-a8fe-af7dc3fb3bd6/cbe3336a-0b03-434b-b850-d2231f3913ee.png?crop=focalpoint\&fit=crop\&fp-x=0.5000\&fp-y=0.5000\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=126\&mark-y=455\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0yMDAmaD02MSZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw) #### 6. Now the Second Recipient receives the request mail for approval, and they can Approve/Reject the request. ![](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/28cd2f5d-8d1c-473a-8dd9-e6c6cff99057/e8494e92-366d-4509-b54c-f5a9e40ff2a6.png?crop=focalpoint\&fit=crop\&fp-x=0.5000\&fp-y=0.5000\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=16\&mark-y=9\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0xMTc0Jmg9MTAyJmZpdD1jcm9wJmNvcm5lci1yYWRpdXM9MTA%3D) ![Step 7 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/d25ea014-076b-47ea-94e8-c4176636a864/568e5595-db71-4f09-be3e-715bd56be392.png?crop=focalpoint\&fit=crop\&fp-x=0.4928\&fp-y=0.5966\&fp-z=1.3107\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=198\&mark-y=370\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTYlMkNGRjc0NDImdz04MDUmaD03NSZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw) #### 8. The Second Recipient approves the request. ![Step 8 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/e04b952b-a6f2-4218-84c3-feba0290ffdd/13a82dc5-df31-4d67-bd46-adc01cc2b979.png?crop=focalpoint\&fit=crop\&fp-x=0.4798\&fp-y=0.4508\&fp-z=1.1473\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=84\&mark-y=508\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTYlMkNGRjc0NDImdz0yMjkmaD02OSZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw) #### 9. The multi-level workflow approval is completed ![Step 9 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/e9be1bb1-5e8c-4d4a-98da-1bd29a8a2063/9524fb5f-56dc-48f2-9610-4d57d27ad830.png?crop=focalpoint\&fit=crop\&fp-x=0.5000\&fp-y=0.5000\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=72\&mark-y=51\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0xMDQwJmg9NjQ2JmZpdD1jcm9wJmNvcm5lci1yYWRpdXM9MTA%3D) #### 10. The Recipient can view the Approval status just by clicking the Dashboard button on the add-on. ![Step 10 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/cca218cc-3b34-47e5-a42e-aa1e148fb821/feee99c6-a368-4408-ae0a-90757574c17c.png?crop=focalpoint\&fit=crop\&fp-x=0.5000\&fp-y=0.5000\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=360\&mark-y=160\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0zODgmaD0xMDcmZml0PWNyb3AmY29ybmVyLXJhZGl1cz0xMA%3D%3D) #### 11. Now you are able to view the overall status of the approval for the Form response. ![Step 11 screenshot](https://images.tango.us/workflows/c75975ff-be0f-460f-86e4-140a457a0668/steps/9c44fef5-b25d-4660-9c5a-b6a3dc109226/527e39c2-0601-456e-a699-be1a0b664e34.png?crop=focalpoint\&fit=crop\&fp-x=0.5454\&fp-y=0.3328\&fp-z=1.1158\&w=1200\&border=2%2CF4F2F7\&border-radius=8%2C8%2C8%2C8\&border-radius-inner=8%2C8%2C8%2C8\&blend-align=bottom\&blend-mode=normal\&blend-x=0\&blend-w=1200\&blend64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL21hZGUtd2l0aC10YW5nby13YXRlcm1hcmstdjIucG5n\&mark-x=9\&mark-y=237\&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTYlMkNGRjc0NDImdz0xMTgzJmg9MTMwJmZpdD1jcm9wJmNvcm5lci1yYWRpdXM9MTA%3D) --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://approval-docs.boloforms.com/guides/gsuite-add-on/managing-multi-level-workflow.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.